Rental Rules

Woman's Club of Spokane

1428 W 9th Ave

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GENERAL RENTAL RULES--WOMAN’S CLUB of SPOKANE 

Our clubhouse is on the National,  

Washington State and Spokane Register of Historic Places.  When you rent a hall in the clubhouse you are not just renting a space, you are renting a piece of history shared by tens of thousands of Spokane residents and visitors in the past century.  The clubhouse is a genuine community asset that the Woman's Club is preserving for the use of current and future generations of Spokanians.We are serious about our rules.  Please respect the building and help us take good care of it .

Renter agrees to arrive on time and leave time  

There shall be NO SMOKING ANYWHERE INSIDE THE BUILDING or on the  GROUNDS.   Renter is responsible for picking up any cigarettes, etc., left on the public right of ways adjacent to the clubhouse   As our building is very close to our residential neighbors.  We would prefer that Renter and guests refrain from smoking at all.  If your guests smoke outside on the public sidewalk or planting strips adjacent to the clubhouse we expect you to clean up the cigarette butts. 

 

Renter agrees to give a copy of the contract to caterer or others entrusted with setup or clean up, and the Renter will be held responsible for their actions.  It is further agreed that the Owner will not be contacted by such persons or asked to call or meet with them.    If the Renter [the person who signed the contract] will not be present at all times during set up and cleanup then you need to assign a responsible person to take your place.  Tell the Woman’s Club Rental Chair who this person or persons will be so we will know who to contact if necessary while the event in progress.  Your assigned responsible person should be well acquainted with the rules [because you gave them their own copy of the rules!] and should actively enforce the rules.  Everyone involved in setup, cleanup and the kitchen should read the clubhouse rules before arriving at the clubhouse and follow them.  Make copies of the rules for all your workers and be sure they understand them.  We are a do-it-yourself rental facility, we depend on you to care for our building.  If you do not follow the rules you will lose your deposit.  For emergencies the number to call the Woman's Club House Superintendent is posted over the phone in the upper hallway. Your caterer needs a copy of your contract including the sheet of rules.  You need to be sure that the caterer understands that they are required to follow the rules and that all of their workers need to follow the rules. Remember, the Renter, the person who signs the contract, is the responsible party so choose your help wisely.
 
 Minors [17 and under] shall be under close and constant direct supervision of a responsible adult at all times while inside the clubhouse or on the Woman’ Club property.   Minors may not play the pianos without prior written permission from the Owner.  NO RUNNING is allowed in the building.    We welcome children, but please remember children are both curious and active even at special events when they should be on their best behavior.  The Woman’s Club is a big place and parents often do not watch their children carefully at events.  It is a good idea to hire or assign one or more mature, responsible adult[s] to watch all children in the building, preferably in a hall rented for that purpose. The Renter is responsible for children’s behavior and actions, even if their parents are not! 
 
Vehicles are not allowed on the Woman’s Club of Spokane property.  Please plan ahead for deliveries as all delivery vehicles must remain in the street, no exceptions. Vehicles can not cross the curb, sidewalk, or planting strip. Vehicles may not park on the clubhouse lawns, walkways or adjacent public sidewalks for any reason or any length of time.     We have very thin 100 year old sidewalks and walkways, and an underground sprinkler system that are easily damage by vehicles.  If you have heavy items to move rent or borrow a dolly or invite some strong friends to help you. 
 
Only room[s] paid for shall be entered or used by the Renter or guests, other than the restrooms.  Renter shall not interfere with the use and enjoyment of common areas [hallways, lobbies, grounds and restrooms] and rooms in use by other Renters.  Renter shall not enter the building before or remain after the contracted for time. Renter shall not enter balcony without prior permission from the Owner [access will be limited to specific persons agreed to before the event begins]. The door to the balcony shall remain locked except to remove and replace tables and chairs.     Fire code does not allow us to lock the Dining Room on the lower level as there is an Emergency Exit door with a panic bar at the rear of this hall into the alley. If you have not rented the Dining Room,  you and your guests may not enter and use it.  Sometimes more than one Renter will be in the building at the same time. Renters need to be sensitive about keeping common areas clear and clean and noise levels modest.  Also, all activities should take place inside the rented area of the clubhouse.  We do not have space appropriate for outdoor activities such as barbeque, picnicking, bands, dancing, tents etc. The lobbies on the lower level, and the hallway that serves both the Large Auditorium and the Small Auditorium on the main level are common areas and are not  available to set up for food service or storage of any items..  These areas must remain clear.   The lobby outside the Men's room and the Kitchen and the Mens Room and Ladies Room are not appropriate for dressing areas, please do not plan on using these areas for guests and wedding party participants to change clothes. 
 
 Tables and chairs may be used as available on the same floor and may not be transported between floors without prior permission from the Owner.   No club furnishings may be used by the Renter except folding tables and chairs.  No standing or sitting on the tables.  Tables and chairs shall be put away clean in the place and the order they were found.     There are instructions posted in the storage closets to show how to put chairs and tables away safely and sanely.  Chairs must be replaced as stated in the instructions to allow an accurate counting after your event is complete . Do not ignore these instructions.  Table tops and curtains (vertical area under the top and around the legs ) must be sprayed with cleaner and wiped off  before storing . The antique tables and chairs cannot be moved to another room, within a room or to another floor.  Pianos on wheels may be moved with care within a room or on the stage. Do not stand on Woman’s Club ladders, tables, chairs or pianos.   Our halls have posted maximum capacities for either standing or seated type events that are set by the Fire Marshall. .  For safety reasons, please set up chairs and tables with a minimum 4 foot wide or wider aisles both down the center and against outside walls.  Keep aisles clear during your event.  Do not place tables you will be serving food from too close to the doors.  You may be asked to move or remove tables or chairs that are not placed in a safe manner for your event.  If you are planning on leaving an area open for dancing or the ceremony it is possible that you will exceed the rooms capacity and there will not be room for all the tables and chairs to be set up.  Please consult with rental chair to be sure your plans match the Hall you have rented.

 
No food or drinks, other than water, on the main stage or balcony. Food and drink must be consumed in the Rental hall where served.     Pop/Soda is a drink that even in small amounts dripped on the floor creates a sticky mess.  Children should not be allowed to wander around with pop or punch in hand, sit them at a table to eat and drink.  The Renter is responsible for cleaning up sugary drinks spilled on floors and walls by guests. Assign someone to keep an eye out for spills, and provide spray cleaner and paper towels to deal with spills quickly. Encourage your guests to consume food and drink only in the rented hall.  If you are the only Renter in the building you must clean up spills in common areas such as hallways, stairs and lower lobbies.    Pick up candy, cake, meat, cheese, etc. Leave the building as clean as you found it. 
 
 Exits and entrances shall not be blocked.  Hallways and restrooms must be kept cleared of Renters possessions.      This is a fire safety issue as well as a courtesy issue for other building users.  Do not take items [such as garbage cans, coat racks, chair racks, coolers and cardboard boxes you bring out of the Hall you are renting and place them in the hallway.  Caterers cannot use the hallways or lobbies as staging or storage areas for their equipment even if it is "just temporary".  If you need room to store these items out of the way, consider renting an additional hall, otherwise you must make room in the hall that you rented. 
 
 Decorations: NO TAPE, adhesive, pins, staples, tacks, nails, rice, birdseed, confetti, glitter or shiny bits of Mylar allowed.  Nothing may be hung from lights, curtains, ceilings.  No items are to be placed on the pianos.  All of the NO items are either dangerous, difficult to remove or difficult clean off surfaces or attract rodents.  Read this list carefully and make sure your guests and helpers understand that these items, no matter how fun or traditional they are, are not allowed inside the Woman's Club.   Make sure all escaped balloons are removed.
 
No loud music or non-adult dances allowed. Noise levels after 10:00PM must be as per Spokane Municipal Code Sec. 10.08-0220.  Renter shall immediately reduce too loud music or sounds at Owners discretion.  This is a residential area.  Music should be off at 10PM, or should not be heard outside the building.   During the daytime, from outside the building, music should be no louder than a quiet human conversation.  
 
Renter shall bag and remove all garbage from the premises.  Fifteen dollars [$15.00] will be withheld for each bag of garbage left anywhere inside or outside the building.  Any items left by the Renter or others shall be disposed of at the discretion of the Owner.  Bring a good supply of 33 gallon garbage bags so you can replace full bags as needed during your event.  Please consider recycling your aluminum cans and clear water and pop bottles and taking the sorted items to the free recycling center You must take your garbage with you when you leave. The Woman’s Club garbage cans and our neighbor’s garbage cans are not available for disposal of your garbage.  Assign someone to take the garbage home with them or the Spokane Waste to Energy Plant. 
 All events must end by midnight. The building shall be cleaned and vacated by 12 midnight or within twelve hours of the beginning time agreed to in this contract, whichever time is sooner.  NO NEXT MORNING CLEAN-UP.  Renter to be sure all LIGHTS OFF, WINDOWS and EXTERIOR DOORS ARE CLOSED.  Renter may not leave building unattended.  Owner must be present and available to lock the doors before Renter leaves the building.        Be organized.  Allow plenty of time and people hours to clean the building and put away chairs and tables clean and in the required orderly fashion.  Friends and family are tired after the big event.  You will probably need more time and people hours at the end the day to do the job right than it took to set up.  Do not forget to check the yard space, exterior stairwells and common areas for garbage, spills and cigarette butts.  If your event is winding down early, call the Owner's representative with an estimated time of departure.  

Your event will be monitored by a member[s] of the Woman’s Club of Spokane to ensure that the building rules are being followed and the clubhouse is being respected by Renter and Guests.   The clubhouse is located in an old and gracious city neighborhood, in a densely populated area.  Please respect the residential nature of our clubhouse location and keep your party inside the rental hall.